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PSO announces Eckart Preu as its new music director. Read More

Auditions

There is currently one administrative opportunity.

director of artistic operations


DIRECTOR OF ARTISTIC OPERATIONS

JOB DESCRIPTION

JOB TITLE:  Director of Artistic Operations
REPORTS TO:  Executive Director
SUPERVISES:  Librarian, Concert Manager, Personnel Manager

JOB SUMMARY

The Director of Artistic Operations is responsible for ensuring that the scheduling and production of all orchestra events (concerts, rehearsals, run-outs, special events, etc.) run smoothly, effectively, and in a financially responsible manner.   The Director of Artistic Operations serves as the artistic administrator for the orchestra working closely with the Music Director on season programming and guest artist selection.  The Director of Artistic Operations also functions as a liaison between the orchestra and the rest of the Organization, and is responsible for carrying out many provisions in the master agreement as well as following the organizational Strategic Plan.

QUALIFICATIONS:

  • Bachelor’s Degree with 3-5 years of experience in concert production (preferred)
  • Demonstrated experience in artist management negotiation and contract execution
  • Knowledgeable about orchestral repertoire and artists
  • Possess the interpersonal skills necessary for communicating with musicians
  • Has organizational leadership skills necessary to create and sustain new initiatives in partnership with the expertise and experience of the musicians and Music Director
  • Highly motivated with strong organizational and communication skills; willing to work as part of a team in an intimate office setting
  • History of demonstrated reliability, flexibility and mature presentation with the ability to work with diverse personalities
  • Discretion in dealing with artists, staff, and sensitive information
  • Efficient worker, positive attitude, and manner and attention to detail
  • Ability to work nights and weekends required for concert and rehearsal coverage
  • Ability to independently prioritize and complete work in a complex environment
  • Extremely sophisticated time management, process management, budget management, and prioritizing skills and ability to create necessary tools to succeed
  • Excellent written and oral communication skills
  • Strong computer skills

JOB DUTIES AND RESPONSIBILITIES:

 Artistic Administration

  • Assist in the development, implementation, and monitoring of orchestra’s artistic objectives.
  • Organize and meet with the Artistic Planning Committee to discuss future programming as well as long-term artistic concepts
  • Consult with the Music Director in the selection of guest artists, guest conductors, performing groups, and programs to support the orchestra’s artistic objectives
  • Negotiate contracts for all guest artists within budget parameters set by the Board
  • Arrange for their transportation, lodging, and entertainment
  • In consultation with the Music Director, seek and obtain new opportunities for performances by the orchestra and its ensembles

Concert Production

  • Oversee all concert production activities of the orchestra, including facility and equipment rental, staging requirements, and other logistical arrangements
  • Coordinate activities with library, personnel, and artistic staff
  • Secure required equipment, instruments, licenses, visas, and permits
  • Supervise stage manager for orchestra setup for rehearsals and concerts
  • Arrive backstage early to check all preparations, inform orchestra personnel or stage technicians of any last-minute changes

 Scheduling

  • Prepare the orchestra’s schedule by working with calendars of the Music Director, Merrill Auditorium prime tenants, and other regional orchestras to achieve artistic goals while maximizing services for financial benefit and meeting  master agreement requirements
  • Determine feasible schedules for special events such as run-outs and outreach programs
  • Book the necessary facilities

 Master Agreement/Contracts

  • Serve as a member of management’s negotiating team for collective bargaining agreements (musicians’ master agreement, stagehands’ contract)
  • Research specific issues as requested by the negotiating team; determine financial impact of proposed changes
  • Propose changes to agreements and strategies for achieving and implementing those changes
  • Interpret, implement, and uphold terms of the master agreement and other collective bargaining agreements; research background and precedent where discrepancies in interpretation occur in order to improve the document
  • Incorporate new terms of agreements in all scheduling and logistical planning; monitor compliance

 Orchestra Personnel

  • Maintain regular open communication with the Chair of the Orchestra Committee
  • Meet with the Orchestra Personnel Committee to share information and discuss issues of concern; respond to orchestra member requests for information on scheduling and working conditions
  • Follow up on all requests in a timely manner; help promote positive relations between the orchestra and the Organization
  • Ensure best possible physical working conditions for the orchestra in all situations

 Administrative

  • Effectively and efficiently organize and communicate logistics of the music director search process
  • Develop and monitor budgets for all production and artistic operations
  • Maintain appropriate cost controls while maintaining artistic integrity and upholding the master agreement
  • Hire, train, manage, and evaluate performance of all production staff, including conducting staff
  • Manage procurement of supplies, licenses, equipment, and services for operational purposes
  • Maintain inventories of property and supplies, making periodic checks for reports to the Executive Director
  • Serve as part of senior staff team to assist the Executive Director in setting and implementing administrative and artistic policies established by the Board
  • Work closely with Executive Director and other designated staff in long-range planning for the Organization; prepare budget projections as needed

 Run-outs

  • Organize and produce all orchestra run-out concerts
  • Act as liaison with the orchestra’s booking agent in developing, scheduling, and budgeting presenters for run-out concerts
  • Plan logistics and schedules, book hotel and travel arrangements, prepare itineraries, rooming lists, and billing as necessary
  • Escort orchestra on tour; assure that all plans are properly executed
  • Make special arrangements for guest artist travel and hospitality

 Other

  • Serve as a key liaison between musicians and the Portland Symphony board, staff, and supporters
  • Coordinate logistical arrangements for all special events and projects
  • Coordinate activities of Development, Marketing, and Public Relations departments for special projects involving use of the auditorium, stage crew, and/or orchestra players
  • Perform other duties as assigned by the Executive Director

HOW TO APPLY:  To apply, please email resume and cover letter by Friday, October 5, 2018 to cnishon@portlandsymphony.org  PDFs preferred, .doc format accepted. Please use the subject line: PSO Director of Artistic Operations

An Equal Opportunity Employer: It is the policy of the Portland Symphony Orchestra to provide all persons with equal employment opportunities without regard to race, color, religion, sex, national origin, marital status, sexual orientation, handicap, age, or veteran status.

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