ADMINISTRATIVE POSITIONS:

THERE is CURRENTLY one administrative POSITION open

Orchestra Librarian

 

AUDITIONS:

THERE ARE TWO upcoming auditions

Bass Trombone, and Principal Cello.

 

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Auditions

 

bass trombone

Bass Trombone auditions have been postponed due to COVID-19. Please check back for an updated audition date. 

 

Principal cello

Principal Cello auditions have been postponed due to COVID-19. Please check back for an updated audition date. 

 

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Administrative Positions

 

ORCHESTRA LIBRARIAN

JOB SUMMARY: 
The Orchestra Librarian oversees all activities of the orchestra library, including the preparation, distribution, and collection of music for all orchestra services. The Music Librarian works closely with conductors, musicians, and staff, and is critical to the successful operations of the Portland Symphony Orchestra.  

The Orchestra Librarian reports to the Director of Artistic Operations and is present at all orchestra services.

JOB DUTIES & RESPONSIBILITIES: 
Music Procurement

• Arrange for the purchase or rental of materials to meet program needs for the orchestra 
• Take delivery of and track incoming music, pack and ship outgoing music, and maintain shipping records 
• Check all incoming and outgoing performance materials for condition and completeness 
• Ensure prompt return of rented or borrowed materials and adherence to copyright laws 

Music Preparation

• Assist in all aspects of music preparation, including but not limited to editing, proofreading, distribution, and marking string parts 
• Work with conductors and soloists to prepare music according to their specific requirements, including checking editions of music performed and recommending new revised/Urtext editions if parts owned by the PSO do not meet modern day standards 
• Review all music to determine if orchestra parts meet acceptable standards: legible parts, adequate rehearsal letters, numbers, and measure numbers. Take the necessary steps to correct problems that potentially could disrupt rehearsals 
• Ensure that there are enough parts; provide parts sufficiently in advance to the concertmaster and other designated string principals for bowing and pre-rehearsal practice 
• Ensure that bowings, rehearsal letters/numbers, and measure numbers are compatible between the conductor’s score and the players’ parts 
• Assemble and arrange music in orchestra folders 
• Meet all deadlines as specified in the Collective Bargaining Agreement 

Concert / Rehearsal Duties

• For all rehearsals and concerts, arrive in time to ensure that all musicians have music and, if not, provide alternative.  Collect and store all music at conclusion of service. 
• Distribute and collect music at concerts and rehearsals; assist Music Director and musicians with needs related to printed music. 

Orchestra Library Maintenance

• Maintain the orchestra’s collection of scores and parts; repair and maintain music and folders.
• Catalogue and file music purchased for the orchestra library, maintain accurate inventory, and ensure adequate security.
• Track all items borrowed from the library, i.e., individual parts, scores, reference materials; ensure their timely return.

Administrative

• Maintain OPAS database, including: program listings, instrumentation requirements, performance records
• Proofread program book
• Report to all appropriate performance licensing organizations (ASCAP, BMI, SESAC) all music performed on all concert series
• Assist Director of Artistic Operations in developing annual budgets, including collecting quotes from publishers and managing information via spreadsheet.

Other

• Maintain a current file of publisher catalogues, research availability and cost of music to be ordered.
• Report music lost or damaged to Director of Artistic Operations.
• Prepare music for all auditions.
• Prepare music for all KinderKonzerts.
• Assist in obtaining needed scores and preparing music to be performed.

Qualifications include

• Minimum of two years’ experience at a professional symphony orchestra or university ensemble librarian
• Ability to read music is required. Extensive knowledge of repertoire and musical notation, including all major clefs and transpositions, is required.
• Experience with OPAS or similar (e.g. ArtsVision) highly desirable
• Strong organizational and communications skills
• Willing to work as part of a team in an intimate office setting
• Ability to anticipate and resolve issues creatively
• Ability to independently prioritize and complete work in a complex environment
• Ability to maintain a flexible work schedule, including nights and weekends
• Demonstrated ability to work positively with a variety of people under pressure
• Strong computer skills required (Microsoft Office Suite, music notation software).
• Standing, walking, bending, and ability to lift up to 35 pounds as needed
• Valid driver’s license and vehicle

APPLICATION DEADLINE: 
FRIDAY, APRIL 30, 2021

HOW TO APPLY: 
To apply, please send resume and cover letter to Eva Tartaglia, Director of Artistic Operations, and Portland Symphony Orchestra at etartaglia@portlandsymphony.org with subject line “Librarian Search”. All applications must be electronic, submitted as either a PDF (preferred) or Microsoft Word document. No phone calls please.

This position is part-time, at approximately 25 hours/week, and salary is $23,000 per year. Candidates with diverse skill sets (including marketing, education, or development) beneficial to a small nonprofit atmosphere are encouraged to apply. Future growth and training opportunities are available to the right candidate.  

 

An Equal Opportunity Employer: It is the policy of the Portland Symphony Orchestra to provide all persons with equal employment opportunities without regard to race, color, religion, sex, national origin, marital status, sexual orientation, gender identity, handicap, age, or veteran status.