ADMINISTRATIVE POSITIONS:

THERE ARE CURRENTLY THREE administrative POSITIONs open

Orchestra Librarian, Annual Fund Manager, and Special Events Manager & Board Liaison

 

AUDITIONS:

THERE ARE TWO upcoming auditions

Bass Trombone, and Principal Cello and Assistant Principal Cello.

 

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Administrative Positions

 

Orchestra Librarian

Artistic Operations Department

JOB SUMMARY: The Orchestra Librarian oversees all activities of the orchestra library, including the preparation, distribution, and collection of music for all orchestra services. The Music Librarian works closely with conductors, musicians, and staff, and is critical to the successful operations of the Portland Symphony Orchestra.

The Orchestra Librarian reports to the Director of Artistic Operations and is present at all orchestra services.

 

JOB DUTIES AND RESPONSIBILITIES

Music Procurement

• Arrange for the purchase or rental of materials to meet program needs for the orchestra
• Take delivery of and track incoming music, pack and ship outgoing music, and maintain shipping records
• Check all incoming and outgoing performance materials for condition and completeness
• Ensure prompt return of rented or borrowed materials and adherence to copyright laws

Music Preparation

• Assist in all aspects of music preparation, including but not limited to editing, proofreading, distribution, and marking string parts
• Work with conductors and soloists to prepare music according to their specific requirements, including checking editions of music performed and recommending new revised/Urtext editions if parts owned by the PSO do not meet modern day standards
• Review all music to determine if orchestra parts meet acceptable standards: legible parts, adequate rehearsal letters, numbers, and measure numbers. Take the necessary steps to correct problems that potentially could disrupt rehearsals
• Ensure that there are enough parts; provide parts sufficiently in advance to the concertmaster and other designated string principals for bowing and pre-rehearsal practice
• Ensure that bowings, rehearsal letters/numbers, and measure numbers are compatible between the conductor’s score and the players’ parts
• Assemble and arrange music in orchestra folders
• Meet all deadlines as specified in the Collective Bargaining Agreement

Concert / Rehearsal Duties

• For all rehearsals and concerts, arrive in time to ensure that all musicians have music and, if not, provide alternative.Collect and store all music at conclusion of service.
• Distribute and collect music at concerts and rehearsals; assist Music Director and musicians with needs related to printed music.

Orchestra Library Maintenance

• Maintain the orchestra’s collection of scores and parts; repair and maintain music and folders.
• Catalogue and file music purchased for the orchestra library, maintain accurate inventory, and ensure adequate security.
• Track all items borrowed from the library, i.e., individual parts, scores, reference materials; ensure their timely return.

Administrative

• Maintain OPAS database, including: program listings, instrumentation requirements, performance records
• Proofread program book
• Report to all appropriate performance licensing organizations (ASCAP, BMI, SESAC) all music performed on all concert series
• Assist Director of Artistic Operations in developing annual budgets, including collecting quotes from publishes and managing information via spreadsheet

Other

• Maintain a current file of publisher catalogues, research availability and cost of music to be ordered.
• Report music lost or damaged to Director of Artistic Operations.
• Prepare music for all auditions.
• Prepare music for all KinderKonzerts.
• Assist in obtaining needed scores and preparing music to be performed.

 

QUALIFICATIONS INCLUDE

• Minimum of two years’ experience at a professional symphony orchestra or university ensemble librarian
• Ability to read music is required. Extensive knowledge of repertoire and musical notation, including all major clefs and transpositions, is required.
• Experience with OPAS or similar (e.g. ArtsVision) highly desirable
• Strong organizational and communications skills
• Willing to work as part of a team in an intimate office setting
• Ability to anticipate and resolve issues creatively
• Ability to independently prioritize and complete work in a complex environment
• Ability to maintain a flexible work schedule, including nights and weekends
• Demonstrated ability to work positively with a variety of people under pressure
• Strong computer skills required (Microsoft Office Suite, music notation software).
• Standing, walking, bending, and ability to lift up to 35 pounds as needed
• Valid driver’s license and vehicle

To apply, please send resume and cover letter to Eva Tartaglia, Director of Artistic Operations, and Portland Symphony Orchestra at etartaglia@portlandsymphony.org with subject line “Librarian Search.” Applications will be accepted on a rolling basis until position is filled.

All applications must be electronic, submitted as either a PDF (preferred) or Microsoft Word document. No phone calls please.

This position is part-time, at approximately 25 hours/week, and the salary is $23,000 per annum.

Candidates with diverse skill sets (including marketing, education, or development) beneficial to a small nonprofit atmosphere are encouraged to apply. Future growth and training opportunities are available to the right candidate.

An Equal Opportunity Employer: It is the policy of the Portland Symphony Orchestra to provide all persons with equal employment opportunities without regard to race, color, religion, sex, national origin, marital status, sexual orientation, gender identity, handicap, age, or veteran status.

 

 

ANNUAL FUND MANAGER

Development Department

JOB SUMMARY: The Annual Fund serves as the chief strategist for the Annual Fund program. The selected candidate will work collaboratively with the Director of Development, as well as Trustees, peers and colleagues to capitalize on the Annual Fund program’s strengths and to identify ways to enhance fundraising success through increased participation, increased donations, retention, and sustained giving. This person will devise a cultivation and solicitation program involving email, mail, phone, events, and volunteer engagement, all focused on shaping a sustainable tradition of giving to the Symphony. 

 

JOB DUTIES AND RESPONSIBILITIES: The Annual Fund will work with a team to create strategies for donor engagement events including Conductor’s Circle, private salon events, and other events that will further build meaningful relationships for the organization. Additionally, this person will cultivate, solicit, and steward a portfolio of donors, including recruitment of members to the Symphony’s Conductor’s Circle and to other key initiatives. This person will be expected to meet annual goals for personal visits and giving outcomes.

This position will report to the Director of Development. This position requires attendance at PSO concerts and some evening events. The PSO staff works both in-person at the office on designated days and at home on remote work days. The salary is in the low $40,000s with full benefits, a generous vacation package, and free tickets to most PSO performances.

 

Please send your resume and cover letter to Leah Robertson at lroberston@portlandsymphony.org by August 20.

An Equal Opportunity Employer: It is the policy of the Portland Symphony Orchestra to provide all persons with equal employment opportunities without regard to race, color, religion, sex, national origin, marital status, sexual orientation, gender identity, handicap, age, or veteran status.

 

 

Special events manager & board liason

Development Department

JOB SUMMARY: The Special Events Manager & Board Liaison will be responsible for the management of logistics for patron engagement events, live and virtual; working as a team player on the Development staff to accomplish the Symphony’s financial goals, and serving as the coordinator of Board and committee needs for the Executive Director.

 

JOB DUTIES AND RESPONSIBILITIES: The Special Events Manager & Board Liaison will lead the Portland Symphony Orchestra’s annual fundraising event, Forte, including the solicitation of auction items and working with the Wine Dinner committee and other event volunteers. This person will coordinate a range of in-person and virtual events.

The Special Events Manager & Board Liaison will work closely with Symphony leadership, including members of the Board of Trustees. This person will handle administrative tasks for the coordination of PSO Board meetings and donor events. Working in conjunction with the Executive Director and Director of Development, this person is the primary liaison to the Board of Trustees, assisting with preparation of Board materials, meetings, correspondence, administrative filing, scheduling, and hospitality. This position will also serve as the office receptionist. Other special projects and duties as necessary may be assigned.

This position will report to the Director of Development. This position requires attendance at PSO concerts and some evening events. The PSO staff works both in-person at the office on designated days and at home on remote work days. The salary is in the low $40,000s with full benefits, a generous vacation package, and free tickets to most PSO performances.

 

Please send your resume and cover letter to Leah Robertson at lroberston@portlandsymphony.org by August 20.

An Equal Opportunity Employer: It is the policy of the Portland Symphony Orchestra to provide all persons with equal employment opportunities without regard to race, color, religion, sex, national origin, marital status, sexual orientation, gender identity, handicap, age, or veteran status.

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Auditions

 

bass trombone

Tuesday, October 19, 2021

Highly qualified musicians are invited to send a one-page résumé, due by Monday, October 4, 2021, with $50 refundable deposit check (payable to Portland Symphony Orchestra) and proof of full COVID-19 vaccination to:

Portland Symphony Orchestra
50 Monument Square, Floor 2
Portland, ME 04101
Attn. Martin Webster, Orchestra Personnel Manager

Email: mwebster@portlandsymphony.org. Emailed résumés in pdf or Word, please. Deposit checks will be returned at the audition, or will be destroyed if your audition is cancelled on or before Friday, October 15, 2021.

Employment to begin during the 2021-2022 season as soon as the winning candidate’s availability and the PSO’s schedule allow. The PSO is a per-service orchestra offering approximately 80 services in the 2021-2022 season. Current scale for this position is $125.01 per service.

The PSO strongly encourages all applicants for this position to be fully vaccinated against COVID-19.Candidates in possession of a completed vaccination card are asked to include a copy with their deposit check; candidates who are not vaccinated or who choose not to share this information will be asked to show proof of a negative test result before being admitted to the audition site. Further COVID protocols may be required close to the audition date.

The Portland Symphony Orchestra audition committee reserves the right to dismiss any candidate not meeting the highest professional standards.

The audition will be held at Merrill Auditorium in Portland, Maine.

 

REQUIRED AUDITION REPERTOIRE

• J. S. BACH/DOUGLAS YEO: Sarabande from Cello Suite No. 5
• BEETHOVEN: Symphony No. 9: Mvt. 4. Andante maestoso 53 meas. after Letter M through 16^th bar of Letter N
• BERLIOZ: The Damnation of Faust-Hungarian March: 6 meas. before Reh. 4 through second bar of Reh. 5
• FRANCK: Symphony in d minor: Mvt. 3, Reh. N and continue for 18 bars
• HAYDN: The Creation: Mvt. 26 (Chor und Terzett) Opening through double bar after Letter B
• KODALY: Hary Janos Suite: Mvt. 4. The Battle and Defeat of Napoleon. 5 meas. after Reh. 5 through 10 meas. After Reh. 6
• RESPIGHI: The Fountains of Rome: Pickup to Reh. 11 through 20th bar of Reh. 15
• ROSSINI: William Tell Overture: Letter C through ninth bar of Letter D
• R. SCHUMANN: Symphony No. 3, “Rhenish”: Mvt. 4, opening through 13th bar of Letter A
• R. STRAUSS: Ein Heldenleben: 3 meas. before Reh. 49 through downbeat of Reh. 66
• WAGNER: Das Rheingold: 3 separate excerpts, all in Scene 2: Moderato, opening of scene through m. 20; downward scale excerpt on p. 4 of full part; final 22 bars of the piece
• WAGNER: Die Walküre Act 3 Scene 1: Ride of the Valkyries standard excerpt in B Major. Editions differ regarding rehearsal numbers

 

Principal cello and assistant PRINCIPAL cello

WEDNESDAY, NOVEMBER 17, 2021

Highly qualified musicians are invited to send a one-page résumé, due by Friday, November 5, with $50 refundable deposit check (payable to Portland Symphony Orchestra) and proof of full COVID-19 vaccination to:

Portland Symphony Orchestra
50 Monument Square, Floor 2
Portland, ME 04101
Attn. Martin Webster, Orchestra Personnel Manager

 Email: mwebster@portlandsymphony.org. Emailed résumés in pdf or Word, please. Deposit checks will be returned at the audition, or will be destroyed if your audition is cancelled on or before Monday, November 15, 2021.

Employment to begin during the 2021-2022 season as soon as the winning candidate’s availability and the PSO’s schedule allow. The PSO is a per-service orchestra offering approximately 80 services in the 2021-2022 season. Current scale for principal cello is $187.52 per service; scale for assistant principal is $156.26.

The PSO strongly encourages all applicants for these positions to be fully vaccinated against COVID-19.Candidates in possession of a completed vaccination card are asked to include a copy with their deposit check; candidates who are not vaccinated or who choose not to share this information will be asked to show proof of a negative test result before being admitted to the audition site. Further COVID protocols may be required close to the audition date.

The Portland Symphony Orchestra audition committee reserves the right to dismiss any candidate not meeting the highest professional standards.

The audition will be held at Merrill Auditorium in Portland, Maine.

 

REQUIRED AUDITION REPERTOIRE

SOLO AND CONCERTED WORKS

• J. S. BACH: Prelude and one additional movement from any one of the cello suites
• F. J. HAYDN: First movement exposition of either D Major or C Major concerto
• DVOŘÁK or SCHUMANN: First movement exposition of either concerto

ORCHESTRAL SOLOS

• BRAHMS: Piano Concerto No. 2 in B-flat Major, Op. 83. Andante. All solos
• ROSSINI: William Tell Overture. Mm. 1 through 48
• SHOSTAKOVICH: Symphony No. 15. Movement 2. All solos
• STRAVINSKY: The Firebird. Ronde des princesses. Solo 4 mm. after Reh. 6
• TCHAIKOVSKY: Swan Lake. Scène (No. 4 in Suite). Solo 3 mm. before Reh. 31 through end of movement
• R. STRAUSS: Don Quixote. Theme and Variation 1

TUTTI EXCERPTS

• BEETHOVEN: Symphony No. 5 in C Minor, Op. 67. Andante con moto. Mm. 1-10, 49-59, 98-106
• BEETHOVEN: Symphony No. 8 in f Major, Op. 93. Tempo di Menuetto. Trio-complete.
• BRAHMS: Symphony No. 2 in D Major, Op. 73. Adagio non troppo. Mm. 1-32; Mvt. 4. 244-263
• DEBUSSY: La Mer. Mvt. 1: 2 mm. before Reh. 9 through 6 mm. after Reh. 9
• MAHLER: Symphony No. 5 in C-Sharp Minor. Mvt. 2: Opening through end of m. 41; m. 188 through end of m. 221
• MENDELSSOHN: A Midsummernight’s Dream, Op. 61. Scherzo. Opening through 15 mm. after Reh. E
• W. A. MOZART: Symphony No. 35 in D Major, “Haffner”, K. 385. Movement 4, Presto. Mm. 134-181
• R. STRAUSS: Ein Heldenleben, Op. 40. Opening through 2mm. after Reh. 2; 1 m. before Reh. 46 through 5 m. after Reh. 49
• G. VERDI: Messa da Requiem. Offertorio. Mm. 1-47

CHAMBER MUSIC

• W. A. MOZART: String Quartet in D Major, K. 575. Mvt. 2